Administrative Assistant

Responsibilities

• Answer & direct phone calls; back up on the switchboard when needed
• Handle Accounts Payable processing weekly via software into Management review queue
• Write and distribute email, correspondence memos, letters, faxes and forms as directed by Management
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system; includes filing for the department and some Management staff
• Maintain contact lists
• Book travel arrangements
• Order meals/prepare for client meetings, sales visits, etc.
• Provide general support to visitors
• Act as point of contact for internal and external clients
• Assist with presentation preparation (copies, collation, typing, etc.)
• Other tasks as assigned by Management team

Requirements

• Proven experience as an Administrative Assistant or Office Admin Assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers ad fax machines
• Proficiency in MS Office (Word, Excel, PowerPoint)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and communication skills including proper spelling, grammar
• Strong organizational skills with the ability to multi-task
• High School degree; additional qualification as Admin Assistant a plus
• Some additional hours may be required for client meetings, presentations, etc.

Current Openings for Administrative Assistant Jobs at Advertising Checking Bureau